Logistics Officer

Job Title: Logistics Officer

Job Description:

Job Overview

Job Title:   Logistics Officer
Department: Logistics
Reports To: Logistics Supervisor
Country: Lebanon
Branch: Saida

Job Purpose

The Logistics Officer plays a critical role in ensuring seamless supply order execution from inception to delivery. Effective coordination with internal and external stakeholders is essential to meet deadlines and requirements.

Key Accountabilities

Initiate and manage order processing, including preparing Proforma Invoices and coordinating with relevant departments for Import Permit or Form M.
Coordinate with suppliers and destination countries to determine necessary documentation and special requirements.
Record and update relevant information on POs, SOs and UDF fields.
Manage payment methods and terms, liaising with finance departments in African countries and Lebanon.
Facilitate LC export by confirming details with the shipping team in Africa and coordinating LC issuance.
Handle documentation for Bills for Collection payments, ensuring accurate and timely submission.
Manage LC import documentation, coordinating LC details with the Finance department and ensuring supplier confirmation.
Coordinate document validation, liaising with suppliers and shipping department for necessary paperwork.
Ensure proper insurance coverage by coordinating with insurance companies for all orders.
Ensure accuracy of information on all relevant dashboards and reports
Maintain accurate data in the system and coordinate with the graphic design department for product artwork.

Generic Responsibilities

Safety, Quality, Health and Environment (SQHE):	Follow all relevant policies, processes and procedures so that work is carried out in a controlled and consistent manner.
Safety, Quality, Health and Environment (SQHE):	Adhere to all relevant SQHE policies, procedures, instructions and controls to ensure that work is delivered up to the required levels of Safety, Quality, Health and Environmental responsibility manner. Deliver work responsibilities in accordance with agreed organizational standards, approved policies and procedures that may be subject to change or improvement.
Others	Coordinate and cooperate with team members, colleagues and superiors on work issues to ensure optimal delivery of work responsibilities. Prepare, verify and send periodic reports, or any other data reporting material as per work requirement and management requests. Carry out any other duties as per management request or work requirements

Interactions and Work Relationships

Internal	Finance Department Shipment Unit (Lebanon) Shipment and clearing Teams in countries Graphic design Team Technical Team in Nigeria Accounting Department Sales Analysis team Registration team in Lebanon
External	Suppliers Banks Shipping Lines Insurance companies Inspection Agencies

Qualifications

Experience	1 to 2 years of Supply Chain Management experience.
Education and Certification	Bachelor’s degree in business administration.
Job Specific Skills	Proficient in Arabic and English (French is a plus) Microsoft Office Proficiency

Competencies

Initiative & Decision Making-L2

Flexibility & Adaptability-L3

Attention to Details-L3

Communication-L3

Integrity-L3