• Communicate with all current and new shipping lines and forwarders to secure the best price and terms for every detailed order received by the supply chain department.

• Negotiate the rate, payment terms, free demurrage, and deposit with the shipping lines that meet the organization’s interests.

• Collect the data (including the rate, transit time, payment terms) from all the shipping lines and forwarders to consolidate in the comparison sheet for cost study.

• Evaluate the data with the senior logistics officer and send the selected line to the supply chain department with all the terms and rates for final approval.

• Prepare the final comparison sheet and assist in the options selection process.

• Send the approved rate with the transit time and validity to the supply chain department for final approval to proceed with the shipment.

• Post the approved rates on the Cost Rate system.

• Handle any inquiry requested from the supply chain department or the shipping line.

• Follow up with the accounting department on processing payments.

• Prepare sales orders, validate Bill of Ladings, manage bookings, and generate invoices for logistics service providers (LSP).

Safety, Quality, Health and Environment (SQHE):

• Follow all relevant policies, processes and procedures so that work is carried out in a controlled and consistent manner.

Policies, Systems, Processes & Procedures

• Adhere to all relevant SQHE policies, procedures, instructions and controls to ensure that work is delivered up to the required levels of Safety, Quality, Health and Environmental responsibility manner.

Others

• Update the booking report, consignment report and payment report on daily basis.
• Proactively seek potential shipping lines to deal with terms that fit our standards
• Audit clearing invoices to make sure they compile with the agreement.
• Organize and maintain hard copy and electronic documentation supporting shipping fulfillments.
• Ensure that all the data are updated on the system in order to generate reports upon request.

Internal

• Supply Chain Department
• Accounting Department
• Senior Logistics Officer

External

• Shipping Lines and Forwarders
• Customers
• Suppliers

Experience

• Minimum 2-3 years of relevant experience in shipping coordination and order processing.

Education and Certification

• Bachelor’s degree in Logistics, Supply Chain Management, or related field.

Job Specific Skills

• Proficiency in negotiation techniques and communication with shipping partners
• Data collection and comparison for cost analysis
• Familiarity with order processing systems and documentation